1. Introduction to Fairtrade fees

To allow independent operations and cover the cost for all assurance efforts, customer service, access to and running the relevant tools FLOCERT issues a certification fee to all Fairtrade customers.

Fairtrade Certification costs consist of:

• one-off application fees (see Application fees),
• an initial fee in the first year, and
• an annual fee for all subsequent years. The annual certification fee is always charged in the same month of the year as payment of the initial fee.

For an estimate of applicable fees, the FLOCERT website provides the cost calculator (https://www.flocert.net/fairtrade-fee-calculator/).

FLOCERT applies an “all-in” fee model with no extra charges for regular audits or customer attendance, however the following fees may apply under special circumstances:

• Follow-Up Audit fees (only in cases where a Follow-Up Audit is needed due to audit results),
• Exception fees (in cases where a customer applies for an Exception from the Fairtrade Standards - see Exceptions),
• Cancellation fees, and
• Social Indicator fees (for certain cotton customers as described under Social Indicators).

Please note that all fees are exclusive of Value-Added Tax and other taxes, which will depend on the country the customer is (fiscally) located in. The certification fees are not refundable.

 

2. Fairtrade application fees

Applicants for all Producer and Trader set-ups, including those applying for Textile and Climate certification, pay the following non-refundable application fee:

Application fee

EUR 597.00

Customers who were denied initial certification or decertified and re-apply within 12 months will not be charged the application fee but an administration fee of EUR 300.

3. Fairtrade Certification fees

The following subsections explain the certification fee models: 

• see Trader Standard fees, including:
  • Small Licensee fees
  • Large Volume category

• see Producer Standard fees, including:
  • SPO Standard fees
  • HL Standard fees
  • CP Standard fees

• see Textile Standard fees and Climate Standard fees for Climate and Textile Standard customers.

 

3.1. Trader Standard fees

Annual Certification Fees (valid for 12 months)

The annual certification fee for Traders is invoiced upon completion of the application and subsequently on a 12-month cycle. 

The annual certification fee does not cover internal travel within the different audit sites.

There are two categories for the Trader Certification Fees that define the applicable amount : 

1. The following customers are classified as category 1: 

New customers (who have not had their Fairtrade Initial Audit yet) as well as customers who:

• pay the minimum price and/or Fairtrade Premium or act as Conveyers of the Fairtrade price and/or Premium (or)
• have more than 2 Additional Entities (or)
• manufacture food or non-food composite products, or trade with perishable products (fruits, vegetables, flowers [not including young plants]) (or)
• benefit from exceptions (including systemic retroactive product certification) (or)
• were suspended or had a Follow-Up Audit as a result of the last audit (or)
• had more than 2 Major Non-Conformities at the last audit (or)
• are certified according to the Trader Corporate Certification (TCC) model

2. Any customer not falling in category 1 is automatically invoiced according to category 2, as well as all Licensees with a turnover < EUR 2 million (irrespective of the cat. 1 criteria). 

Trade Certification Base Fees	Fee per category (in Euros)
	Category 1	Category 2
Customers	EUR 3257	EUR 2254
Small Customer 1	EUR 1510	EUR 501
Additional fees (added to Trade Certification Base Fee)
Large volume fee per product2	EUR 1257	EUR 1257
Additional Product Category fee per category 3	EUR 375	EUR 127
Additional Entity fee: For each entity eligible for audit 4 For all products except Cotton: up to a maximum of 3 For Cotton: please refer to the bottom of this section	EUR 375	EUR 127
Associate fee per Associate	EUR 2096

¹ A Small Customer must share financial statements as proof for this status. 

² In the case of a Manufacturer trading composite products only, the fee will be charged only once even if more than one product is traded in a large volume.

³ For invoicing purposes, additional products are defined as per the Product Standards set by Fairtrade International. In the case of a composite Manufacturer, the components are not charged as separate products but as one single composite product. In case of customers buying fresh fruits for processing and selling prepared and preserved fruits (e.g. fruit juices or dried fruits), the customer is only charged for one product category.

⁴ Certified customers that act as Subcontractors will be exempt.

For customers certified according to the Trader Corporate Certification model, the following additional rules apply:

• Associates that are based in continents other than that of the Master Operator: In case a physical audit of an Associate based in another continent is necessary, the related travel costs (i.e. flight tickets and extra travel days if required) will be invoiced on a real cost basis.

Fees for Additional Entities in Cotton

FLOCERT invoices the Additional Entity fee for cotton as follows: 

• For initial invoices: All Additional Entities registered under the Fairtrade scope will be used to calculate the applicable fee, as defined under the following bullet point.
• For annual invoices: Up to 3 Additional Entities are fully invoiced. In the case of more than 3 Additional Entities, a minimum of 3 or 1/3^rd of the total number of Additional Entities will be used to calculate the applicable fee, whichever is higher.
• If a new Additional Entity is added during the course of the year, the additional fee for the Additional Entity will be charged.

 

3.1.1. Small Licensee fees

The Small Licensee fee is charged every 3 years. The first payment is due in year 1 before entering the system and subsequently every 3 years.

If the customer stops Fairtrade activity during the 3-year period, no reimbursement will be made.

For easier comparison with the Trader Certification fees (see Trader Standard fees), the fees are illustrated below as annual fees:

Base Fees	Fee (in Euros)
	Annual (for illustration purposes)	Invoiced per 3-year-cycle
Small Licensee	EUR 299,33	EUR 898
Additional Entity eligible for audit	EUR 127	EUR 381
Follow-Up Audit Fee	EUR 749

 

3.1.2. Large Volume category

Large Volume fees are charged to all Traders with volumes above the thresholds defined in the table below - regardless of their payment roles in the supply chain (Non-Payers, Payers, Conveyors). Fairtrade volumes are evaluated based on annual purchases reported in Fairtrace two years before the invoicing year. A maximum of three Large Volumes can be charged. In the case of a composite manufacturer, only one Large Volume will be charged for the ingredients purchased to produce the composite product. When products belong to the same Product Standard set by Fairtrade International, only one Large Volume will be charged (example : Fresh Fruit and Banana).

Product	Large Volume threshold, in Metric Tons or other indicated unit
Banana	> 5000
Cane sugar*	> 500
Cereals	> 100
Cocoa*	> 600
Coffee*	> 500
Cotton* (seed, lint, yarn, fabric)	> 250
Cotton products (reported in items units)	> 600.000 items
Dried fruit	> 300
Dried Vegetables	> 300
Flowers and Plants	> 5.000.000 items
Fresh Fruit	> 800
Fruit juices	> 700
Herbs, herbal teas and spices	> 20
Honey	> 175
Nuts	> 150
Oilseeds and Oleaginous fruit	> 70
Product Category Mix (reported in weight units)	> 300
Product Category Mix (reported in items units)	> 1.000.000 items
Pulp	> 700
Rice	> 300
Sports Balls	> 45.000 items
Tea	> 60
Vegetables	> 800
Wine* (wine grapes, wine)	> 500.000 litres

* For those products, FLOCERT converts the volumes traded in a specific product form into the product form for which the threshold is defined:
- All Cane sugar product volumes are converted to the form cane sugar (e.g. sugar cane converted to cane sugar)
- All Cocoa product volumes are converted to the form cocoa bean (e.g. cocoa powder converted to cocoa bean)
- All Coffee product volumes are converted to the form green coffee bean (e.g. coffee parchment converted to green coffee bean)
- All Cotton product volumes are converted to cotton lint (e.g. seed cotton converted to cotton lint)
- All Wine product volumes are converted to the form wine  (e.g. wine grapes converted to wine)

3.2. Producer Standard fees

Initial and annual Producer Certification fees are applicable respectively for all Producers applying for FLOCERT certification and for all Producers certified by FLOCERT.

The initial and annual certification fees cover a period of 12 months from the date of the initial invoice and are payable regardless of whether an audit has been conducted and the Certification Decision taken. 

The fees for all Producer set-ups mentioned in the following subsections consist of an initial or annual certification fee plus possible modifications of this fee, e.g. in case of additional products or Additional Entities like processing installations with workers employed – see Modification of fees for Producer set-ups.

The annual certification fee does not cover internal travel within the different audit sites.

 

3.2.1. SPO Standard fees

Below mentioned are the initial and annual certification fees.

 

3.2.1.1. SPO initial certification fees

The initial certification fee (for the first 12 months) is charged once and must be paid before any service is delivered (including the Initial Audit).

The amount of the initial certification fee depends on the kind of organisation

• 1^st grade organisations (an Initial Basic Fee applies)
• 2^nd grade and 3^rd grade organisations (an Initial Central Structure Fee plus an Initial Basic Fee for Affiliated Member Organisations apply)

On top of this certain modification fees apply, please refer to Modification of fees for Producer set-ups (Additional Entity fee, additional product fees or other Producer fee modifications).

1^st grade organisations

1^st grade: Initial Basic Fee

Type of organisation	Cat.	Indicator	Total fee charged (in Euros)
1st grade		Members *
	A	< 50	EUR 1631
	B	50 - 100	EUR 2323
	C	101 - 250	EUR 2560
	D	251 - 500	EUR 2787
	E	501 - 1000	EUR 3479
	F	> 1000	EUR 3943

* Members include all active legal members of the organisation

1^st grade: Example including typical modification fees

A 1^st grade coffee organisation with 200 legal members applying for coffee and 1 additional product (e.g. honey) to be traded under Fairtrade conditions. Furthermore, the 1^st grade organisation is running a wet Processing Installation with 45 Workers.

Type of organisation	Cat.	Indicator	Factor	Individual fee (in Euros)	Total fee charged (in Euros)
1st grade	C	101 - 250 members	x 1	EUR 2560	EUR 2560
	A	Additional product	x 1	EUR 206	EUR 206
	B	11 - 100 Workers	x 1	EUR 464	EUR 464
			Sum:		EUR 3230

2^nd grade and 3^rd grade organisations

2^nd/3^rd grade: Initial Central Structure Fee

Type of organisation	Cat.	Indicator	Total fee charged (in Euros)
2nd/3rd grade	A	Central Structure	EUR 1736

If 1 organisation acts as the Central Structure, only the Central Structure fee will be charged for this organisation.

2^nd/3^rd grade: Initial Basic Fee for Affiliated Member Organisations

The fee for affiliated member organisations is calculated as follows: M * Category

where M is the square root of the total number of member organisations that are part of the Fairtrade Certification.

The category can be found in the table below:

Type of organisation	Cat.	Indicator	Total fee charged (in Euros)
2nd/3rd grade	Average number of members per affiliated member organisation
	A	< 50	EUR 1046
	B	50 - 100	EUR 1156
	C	101 - 250	EUR 1282
	D	251 - 500	EUR 1399
	E	501 - 1000	EUR 1736
	F	> 1000	EUR 1979

2^nd/3^rd grade: Example including typical modification fees

A 2^nd grade coffee organisation with 20 member organisations (average number of members for each organisation is 322 members) applies for coffee and, as an additional product, for honey to be traded under Fairtrade conditions. Furthermore, the 2^nd grade organisation runs 1 Processing Installation with 48 Workers.

Factor M = 4

Type or organisation	Cat.	Indicator	Factor	Individual fee (in Euros)	Total fee charged (in Euros)
2nd grade	A	Central Structure	x 1	EUR 1736	EUR 1736
	D	251 - 500 members	x 4	EUR 1399	EUR 5596
	A	Additional product	x 1	EUR 206	EUR 206
	B	11 - 100 Workers	x 1	EUR 464	EUR 464
			Sum:		EUR 8002

 

3.2.1.2. SPO annual certification fees

The annual certification fee will be invoiced using the initial invoice date as reference.

The amount of the annual certification fee depends on the kind of organisation:

• 1^st grade organisations 
• 2^nd grade and 3^rd grade organisations (a Central Structure Fee plus a Basic Fee for Affiliated Member Organisations apply)

On top of this certain modification fees apply, please refer to Modification of fees for Producer set-ups (Additional Entity fee, additional product fees or other Producer fee modifications).

1^st grade organisations

1^st grade: Annual Basic Fee

Type of organisation	Cat.	Indicator	Total fee charged
1st grade		Members
	A	< 50	EUR 1330
	B	50 - 100	EUR 1827
	C	101 - 250	EUR 2033
	D	251 - 500	EUR 2239
	E	501 - 1000	EUR 2740
	F	> 1000	EUR 3152

1^st grade: Example

A 1^st grade coffee organisation with 200 members is certified for coffee and, as a second product, for honey. Furthermore, the 1^st grade organisation is running a wet Processing Installation with 45 Workers.

Type of organisation	Cat.	Indicator	Factor	Individual fee	Total fee charged
1st grade	C	101 - 250 members	x 1	EUR 2033	EUR 2033
	A	Additional product	x 1	EUR 206	EUR 206
	B	11 - 100 Workers	x 1	EUR 206	EUR 206
			Sum:		EUR 2445

2^nd grade and or 3^rd grade organisations

2^nd/3^rd grade: Annual Central Structure Fee

Type of organisation	Cat.	Indicator	Total fee charged
2nd grade/3rd grade	A	Central Structure	EUR 1330

If 1 organisation acts as the Central Structure, only the Central Structure fee will be charged for this organisation.

2^nd/3^rd grade: Annual Basic Fee for Affiliated Member Organisations

The fee for affiliated member organisations is calculated as follows: M * Category

where M is the square root of the total number of member organisations that are part of the Fairtrade Certification.

The category can be found in the table below:

Type of organisation	Cat.	Indicator	Total fee charged
2nd grade/3rd grade		Average number of members per affiliated member organisation
	A	< 50	EUR 818
	B	50 - 100	EUR 818
	C	101 - 250	EUR 918
	D	251 - 500	EUR 1024
	E	501 - 1000	EUR 1230
	F	> 1000	EUR 1426

2^nd/3^rd grade: Example

A 2^nd grade coffee organisation with 20 member organisations (average number of members for each organisation is 350 members) is certified for coffee and honey. Furthermore, the 2^nd grade organisation runs 2 Processing Installations with 9 and 45 Workers.

Factor M = 4

Type of organisation	Cat.	Indicator	Factor	Individual fee	Total fee charged
2nd grade	A	Central Structure	x 1	EUR 1330	EUR 1330
	D	251 - 500 members	x 4	EUR 1024	EUR 4096
	A	Additional product	x 1	EUR 206	EUR 206
	A	1 - 10 Workers	x 1	EUR 106	EUR 106
	B	11 - 100 Workers	x 1	EUR 206	EUR 206
			Total		EUR 5944

 

3.2.2. HL Standard fees

3.2.2.1. HL initial certification fees

The initial certification fee (for the first 12 months) is charged once and must be paid before any service is delivered (including the Initial Audit).

The amount of the initial certification fee depends on the kind of organisation

• Single Plantation (an Initial Basic Fee applies) or
• Multi Estate (Central Structure fee plus Basic Fee per Estate) 

On top of this certain modification fees apply, please refer to Modification of fees for Producer set-ups (Additional Entity fee, additional product fees or other Producer fee modifications).

Single Plantation (also factories¹)

Single Plantation: Initial Basic Fee

Type of organisation	Cat.	Indicator	Total fee charged (in Euros)
Single Plantation		Workers 2
	A	< 50	EUR 1631
	B	50 - 100	EUR 2323
	C	101 - 500	EUR 3025
	D	501 - 1000	EUR 3717
	E	> 1000	EUR 4408

¹ A factory is one production site where a raw product is transformed into a product with higher value. For simplification reasons, factories fall under the category "plantation". This definition is only applicable for the Product Category sports balls. 

² Workers include permanent, seasonal and casual Workers (seasonal and casual Workers are considered temporary Workers).

Single Plantation: Example including typical modification fees

A flower Single Plantation with 250 Workers is applying for 1 additional product (e.g. tea) to be traded under Fairtrade conditions. Furthermore, the Single Plantation runs 1 Processing Installation with 50 Workers.

Type of organisation	Cat.	Indicator	Factor	Individual fee	Total fee charged
Single Plantation		Workers
	C	101 - 500	x 1	EUR 3025	EUR 3025
	A	Additional product	x 1	EUR 206	EUR 206
	B	11 - 100 Workers	x 1	EUR 464	EUR 464
			Sum:		EUR 3695

Multi Estates

Multi Estate: Initial Central Structure Fee

Type of organisation	Cat.	Indicator	Total fee charged (in Euros)
Multi Estate	A	Central Structure	EUR 1736

If the Central Structure is identical to the organisation of 1 estate, then that respective estate's audit fee is not charged.

Multi Estate: Initial Basic Fee per Estate

The fee per affiliated estate is as follows:

Type of organisation	Cat.	Indicator	Total fee charged (in Euros)
Multi Estate		Workers * per Estate
	A	< 50	EUR 929
	B	50 - 100	EUR 1156
	C	101 - 500	EUR 1399
	D	501 - 1000	EUR 1736
	E	> 1000	EUR 2096

* Workers include permanent, seasonal and casual Workers (seasonal and casual Workers are considered temporary Workers).

Multi Estate : Example including typical modification fees

A citrus Multi Estate with 5 affiliated estates (all 500 - 1000 Workers) applies for 2 additional products (e.g. flowers and tea) to be traded under Fairtrade conditions. Furthermore, the Multi Estate runs 2 Processing Installations with 20 Workers each.

Type of organisation	Cat.	Indicator	Factor	Individual fee (in Euros)	Total fee charged (in Euros)
Multi Estate	A	Central Structure	x 1	EUR 1736	EUR 1736
	D	501 - 1000 Workers	x 5	EUR 1736	EUR 8680
	A	Additional product	x 2	EUR 206	EUR 412
	B	11 - 100 Workers	x 2	EUR 464	EUR 928
			Sum:		EUR 11,756

 

3.2.2.2. HL annual certification fees

The annual certification fee will be invoiced using the initial invoice date as reference.

The amount of the annual certification fee depends on the kind of organisation

• Single Plantation (an Annual Basic Fee applies) or
• Multi Estate (Central Structure fee plus Basic Fee per Estate) 

On top of this certain modification fees apply, please refer to Modification of fees for Producer set-ups (Additional Entity, additional product fees or other Producer fee modifications).​

Single Plantation (also factories¹)

Single Plantation: Annual Basic Fee

Type of organisation	Cat.	Indicator	Total fee charged (in Euros)
Single Plantation		Workers 2
	A	< 50	EUR 1330
	B	50 - 100	EUR 1827
	C	101 - 500	EUR 2444
	D	501 - 1000	EUR 2946
	E	> 1000	EUR 3558

¹ A factory is one production site where a raw product is transformed into a product with higher value. For simplification reasons, factories fall under the category "plantation". This definition is only applicable for the Product Category sports balls. 

² Workers include permanent, seasonal and casual Workers (seasonal and casual Workers are considered temporary Workers).

Single Plantation  : Example including typical modification fees

A flower plantation with 250 Workers is certified for 1 additional product (e.g. tea) to be traded under Fairtrade conditions. Furthermore, the plantation runs 1 Processing Installation with 30 Workers. 

Type of organisation	Cat.	Indicator	Factor	Individual fee (in Euros)	Total fee charged (in Euros)
Single Plantation		Workers *
	C	101 - 500 Workers	x 1	EUR 2444	EUR 2444
	A	Additional product	x 1	EUR 206	EUR 206
	B	11 - 100 Workers	x 1	EUR 206	EUR 206
			Sum:		EUR 2856

* Workers include permanent, seasonal and casual Workers (seasonal and casual Workers are considered temporary Workers).   

Multi Estates

Multi Estate: Annual Central Structure Fee

Type of organisation	Cat.	Indicator	Total fee charged (in Euros)
Multi Estate	A	Central Structure	EUR 1330

If one organisation acts as the Central Structure, only the Central Structure fee will be charged for this organisation.

Multi Estate: Annual Basic Fee for Additional Estates

The fee per additional estate is as follows:

Type of organisation	Cat.	Indicator		Total fee charged (in Euros)
Multi Estate	Number of Workers * per Estate
	A		< 50	EUR 702
	B		50 - 100	EUR 876
	C		101 - 500	EUR 1046
	D		501 - 1000	EUR 1299
	E		> 1000	EUR 1568

* Workers include permanent, seasonal and casual Workers (seasonal and casual Workers are considered temporary Workers).

Multi Estate : Example including typical modification fees

A citrus Multi Estate with 5 affiliated estates (all between 501 and 1000 Workers) is certified for 2 additional products (e.g. flowers and tea) to be traded under Fairtrade conditions. Furthermore, the Multi Estate runs 2 Processing Installations with 50 Workers each.

Type	Cat.	Indicator	Factor	Individual fee (in Euros)	Total fee charged (in Euros)
Multi Estate	A	Central Structure	x 1	EUR 1330	EUR 1330
	D	501 - 1000 Workers	x 5	EUR 1299	EUR 6495
	A	Additional product	x 2	EUR 206	EUR 412
	B	11 - 100 Workers	x 2	EUR 206	EUR 412
			Sum:		EUR 8649

 

3.2.3. CP Standard fees

Below mentioned are the initial and annual certification fees. Please refer to Modification of fees for Producer set-ups for the respective modification fees, e.g. in case of additional products, Additional Entities and other modification fees.

 

3.2.3.1. CP initial certification fees

The initial certification fee (for the first 12 months) must be paid prior to the Initial Audit.

Below are the initial certification fees for Contract Production set-ups:

• Initial Fee for Promoting Body 
• Initial Fee for Group Members

Please refer to Modification of fees for Producer set-ups for their respective modification fees.

Initial Fee for Promoting Body 

The Promoting Body's Producer development activities are audited:

Type of organisation	Total fee charged (in Euros)
Promoting Body	EUR 1736

Initial Fee for Group Members

Type of organisation	Cat.	Indicator	Total fee charged (in Euros)
(Small-scale) Producer Organisation		Members *
	A	< 50	EUR 1046
	B	50 - 100	EUR 1156
	C	101 - 250	EUR 1282
	D	251 - 500	EUR 1399
	E	501 - 1000	EUR 1736
	F	> 1000	EUR 1979

*Members include all active legal members of the organisation.

 

3.2.3.2. CP annual certification fees

The annual certification fee will be invoiced using the initial invoice date as reference.

Below are the annual certification fees for Contract Production set-ups:

• Annual Fee for Promoting Body
• Annual Fee for Group Members

Please refer to Modification of fees for Producer set-ups for their respective modification fees.

Annual Fee for Promoting Body

Type of organisation	Total fee charged (in Euros)
Promoting Body	EUR 1330

Annual Fee for Group Members

Type of organisation	Cat.	Indicator	Total fee charged (in Euros)
(Small-scale) Producer Organisation		Members *
	A	< 50	EUR 818
	B	50 - 100	EUR 818
	C	101 - 250	EUR 918
	D	251 - 500	EUR 1024
	E	501 - 1000	EUR 1230
	F	> 1000	EUR 1426

* Members include all active legal members of the organisation.

 

3.2.4. Modification of fees for Producer set-ups

Modification of the initial or annual certification fees for Producers apply e.g. in case of additional products or Additional Entities and other circumstances as mentioned below.

 

3.2.4.1. Additional product fee

The initial and annual fee calculated includes the first product (see Fairtrade Certification fees). 

Additional products to be traded under Fairtrade conditions will be invoiced per Product Category (Product Categories correspond to the Product Standards set by Fairtrade International).

The following is charged per additional product for:

• Small-scale Producer Organisation: 1^st/2^nd/3^rd grades
• Hired Labour: Plantations and Multi Estates
• Contract Production

Initial and Annual Additional Product Fee

Type of organisation	Cat.	Indicator	Total fee charged (in Euros)
SPO 1st/2nd/3rd grade HL Plantation/Multi Estate Multi Estate CP (Small-scale) Producer Organisation	A	Additional product	EUR 206

 

3.2.4.2. Additional Entities fee

There are 3 types of Additional Entities that must be invoiced either with the initial or the annual fee:

1. Processing Installations,
2. Subcontracted Entities
3. Domestic Processing Installations - applicable only to gold Producers.

1. Processing Installations

Every Processing Installation is invoiced separately. The following tables show the additional fees per Processing Installation.

For Small Producer Organisations, the Processing Installation can be in the ownership of the affiliated 1st grade organisation or in the ownership of the 2nd or 3rd grade organisation.

SPO/HL/CP: Initial Processing Installation Fee

  

Type of organisation	Cat.	Indicator Workers **per Processing Installation	Fee charged
SPO 1st/2nd/3rd grade (incl.Industrial Processing Installations for gold Producers) HL Single Plantation/Multi Estate CP: Contract Production	A	1 - 10 Workers	EUR 238
	B	11 - 100 Workers	EUR 464
	C	> 100 Workers	EUR 702

** Workers include all permanent, temporary, seasonal and casual Workers working in the respective Processing Installation. Also includes employees working in administration.

SPO/HL/CP: Annual Processing Installation Fee (including Industrial Processing Installations for gold Producers)

Type of organisation	Cat.	Indicator	Fee charged
SPO: 1st/2nd/3rd grade (incl. Industrial Processing Installations for gold Producers) HL: Single Plantation/Multi Estate CP: Contract Production	A	1 - 10 workers	EUR 106
	B	11 - 100 workers	EUR 206
	C	> 100 workers	EUR 412

** Workers include all permanent, temporary, seasonal and casual Workers working in the respective Processing Installation. Also includes employees working in administration.

2. Subcontracted Entities

If the Small-scale Producer Organisation 1^st​​​​​​/2^nd/3^rd grade, Hired Labour Multi Estate/Single Plantation or Contract Production Promoting Body/ Producer group has Subcontractors that are involved with the Fairtrade products of the certified customer and whose activities are controlled by contract, the following is charged per subcontracted entity.

Please note that only a maximum number of 3 Subcontractors will be charged per Contract Production project. Certified customers that act as Subcontractors will be exempt. The same applies to Production Partners of an Artisanal Small-scale Mining Organisation.

SPO/HL/CP Initial + Annual Fee for Subcontracted Entities

Type of organisation	Cat.	Indicator	Total fee charged
SPO 1st/2nd/3rd grade HL Single Plantation/Multi Estate Contract Production		Subcontracted entity
	A	+ 1	EUR 343

3. Domestic Processing Installations

If the Artisanal Small-scale Mining Organisation, its shareholders or members or the Production Partners run Domestic Processing Installations, the following initial or annual fee is charged for each installation:

 SPO 1^st/2^nd/3^rd grade: Initial Additional Fee for Domestic Processing Installations

Type of organisation	Cat.	Indicator	Total fee charged
ASMO		Number of Domestic Installations
	A	1 - 10	EUR 238
	B	11 - 30	EUR 464
	C	> 30	EUR 702

SPO 1^st/2^nd/3^rd grade: Annual Additional Fee for Domestic Processing Installations

Type of organisation	Cat.	Indicator	Total fee charged
ASMO		Number of Domestic Installations
	A	1 - 10	EUR 106
	B	11 - 30	EUR 206
	C	> 30	EUR 412

 

3.2.4.3. Other Producer fee modifications

Certification fees may be increased or decreased by the following factors:

• Producers that also export for other Producers will be charged an additional 15% on top of their certification fee. If the customer chooses to have the Trader Certification Initial Audit separately from the Producer Certification regular audit, the fee is calculated as if it were a Follow-Up Audit.
• FLOCERT reserves the right to charge additional costs to the certification fees if established audit costs are exceeded. This might be due to additional audit days (daily rate is EUR 396) and/or audit-related travel costs (estimated travel costs plus 20% contingency).
• The supplement for lode mining is EUR 227.
• For organisations certified as organic, a 12% reduction applies to the annual base fee if the complete and valid organic certificate in the name of the organisation, including the list of all organic-certified members, is sent on an annual basis.

In the event that any invoice adjustments are made pursuant to this section, such adjustments will be clearly indicated on the invoice.

 

3.3. Textile Standard fees

Annual Certification Fees (valid for 12 months)

The annual certification fee is invoiced upon completion of the application and subsequently on a 12-month cycle:

Certification Base Fees	Fee (in Euros)
0 - 499 Workers employed	EUR 4772
500 - 999 Workers employed	EUR 5510
1000 - 2999 Workers employed	EUR 6247
3000 - 4999 Workers employed	EUR 9207
> 5000 Workers employed	EUR 9945 + EUR 721 for each additional 1000 Workers

Additional Fees (added to Certification Base Fee)
Each Additional Entity eligible for audit (a maximum 3 entities will be invoiced) *	EUR 509

* Certified customers that act as Subcontractors will be exempt.
 

Modification of Certification Fees

If the textile product is made of Fairtrade cotton or FSI cotton, the Trader Standard applies up to the level of the Fairtrade Payer to ensure that the Fairtrade Minimum Price and Fairtrade Premium were correctly paid. In this case, customers who act as Fairtrade Payers or Conveyors must be certified for the Textile and Trader Standard. An additional 15% will be invoiced on top of their textile certification fee for the Trader service.  

FLOCERT reserves the right to charge additional costs to the certification fees if established audit costs are exceeded. This might be due to additional audit days and/or audit-related travel costs.

 

3.4. Climate Standard fees

The following fees are applicable for organisations applying for, or wishing to continue their FLOCERT Climate certification. They are based on the role the organisation has in the supply chain and whether or not the organisation is already Fairtrade-certified for another product. 

Annual Certification Fees for Producer Organisations and Project Facilitators

The Producer organisation (PO) certificate can be held:

• by the Producer organisation (if it is a legal entity), or
• by the Project Facilitator on behalf of the Producer organisation (if the PO is not a legal entity).

Both the PO fee and the Project Facilitator fee apply in both of the above cases. If the PO does not use the services of a Project Facilitator (PF), then the PF fees do not apply.

Fee Type	Fee (in Euros) if the PO is not Fairtrade-certified for another product (e.g. coffee, cocoa)	Fee (in Euros) if the PO is already Fairtrade-certified for another product (e.g. coffee, cocoa) *
Producer organisation annual fee	EUR 3135	EUR 2165
Project Facilitator annual fee	EUR 380	EUR 380

* The Fairtrade Climate Standard certification fee is paid in addition to the annual certification fee of the product the organisation is already certified for because 2 separate audits have to be conducted.

Annual Certification Fees for Traders

Fee Type	Fee (in Euros)
Annual certification fee	EUR 1991

Modification of Certification Fees

Annual certification fees may be increased or decreased by the following factors:

• Producer organisations that are not only producing but also trading Fairtrade Carbon Credits (i.e. buying from other certified Producer organisations and selling to Traders) will be charged an additional 15% on top of their certification fee. If the customer chooses to have the Trader Certification Initial Audit separately from the Producer Certification regular audit, the fee is calculated as if it were a Follow-Up Audit.
• FLOCERT reserves the right to charge additional costs to the certification fees if established audit costs are exceeded. This might be due to additional audit days (daily rate is EUR 396) and/or audit-related travel costs (estimated travel costs plus 20% contingency).
• Annual certification fee excludes the cost of travel between Affiliates within an organisation.

In the event that any invoice adjustments are made pursuant to this section, such adjustments will be clearly indicated on the invoice.

 

4. Follow-Up Audit fees

Producer Follow-Up Audit fees

Follow-Up Audits for Producers are charged on a time and expense basis. The invoiced amount is EUR 396 per day (incl. travel and reporting days) plus travel costs. The travel costs are the estimated travel costs plus 20% contingency.

Trader Follow-Up Audit fees

Follow-Up Audits for Traders located in the global North and South are as follows:

Physical Follow-Up Audits	Fee (in Euros)
Follow-Up Audit for Traders located in the global North (includes 1 day on-site. Additional days required will be charged at EUR 749 per day.)	EUR 1510
Follow-Up Audit for Traders located in the global South.	auditor days x EUR 396 plus travel costs

 

5. Exception fees

For Traders and all Producer set-ups (Small-scale Producer Organisations, Hired Labour and Contract Production), the following fee is charged for handling of an exception request from the Fairtrade Standards and respective certification requirements:

Exception fees	Fee (in Euros)
Exception fee (including derogations)	EUR 400

This amount is added to the next annual invoice.

 

6. Cancellation fees

The customer will be required to pay a cancellation fee in the following situations:

- Cancellation or postponement of an audit by a customer less than 10 calendar days prior to the audit date mutually agreed between the auditor and customer, or denial of access on the date of the audit. The applicable fee will be equal to the amount of the initial/annual certification fee and must be paid prior to the date of the next audit. The cancellation fee applies to both announced and Unannounced Audits.

- Cancellation or postponement of an audit by a customer 30 to 10 calendar days prior to the audit date mutually agreed between the auditor and customer. The applicable fee will be equal to 50% of the amount of the initial/annual certification fee and must be paid prior to the date of the next audit.

In the event of a force majeure, the responsible Regional Manager will decide whether the conditions justify a cancellation of the audit. If justified, the customer will not be required to pay any cancellation fee.

 

7. Social Indicator fees

Traders

Social Indicators	Fee (in Euros)
Social Document Check *	EUR 69
Evaluation of social audit report **	EUR 243
Benchmarking of a Social Standard ***	EUR 549

* WFTO Membership; SA 8000 certificate; Participation in Ethical Trading Initiative, Fair Wear Foundation, Fair Labour Association, Worker Rights Consortium; union letter; statutes of the customer demonstrating that Workers are owners of the customer's company.

** FLOCERT evaluates a social audit report (including the Corrective Action Plan Report) against open Non-Conformities, provided that the Social Standard has already been benchmarked by FLOCERT and covers all ETI Base Code requirements, e.g. GOTS, SMETA, BSCI.

*** FLOCERT conducts a benchmark analysis of the Social Standard against the ETI Base Code and, if all ETI requirements are covered, evaluates the social audit report (including the Corrective Action Plan Report) against open Non-Conformities.

Producers - Small-scale Producer Organisation, Hired Labour and Contract Production

Cotton Social Compliance: In case the Producer organisation has an Additional Entity that is a cotton Trader related set-up/structure (e.g. a subcontracted ginner) for which social compliance requirements apply, please refer to the following:

• Trader fees apply, see https://www.flocert.net/fairtrade-fee-calculator/ for indication of cost
• Social Indicators guidance